Minutes ; March 27, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
March 27, 2017 7:00 PM

Call to order by Mayor Pro Tem Bruce A. Lowe.

Council members physically present: Bruce Lowe, David Tomlin, Scott Francis, Gerald Mahin, and Dan Mason, 5. Also present were City Clerk Karla S. Daubs, City Treasurer Michael R. Griffin, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Police Officer Buddy Willis, David Knieriem, Chad Williams, Wendy Martin, and Larry Crossett.

The Chairman declared a quorum present.

Minutes of the March 13, 2017 regular scheduled council meeting, and the March 13, 2017 executive
session meeting were approved.
PASSAGE OF ORDINANCES AND RESOLUTIONS

R17-13 Alderman Francis moved, seconded by Alderman Mahin to make partial payment to HD Supply in the amount that was held at the March 13, 2017 council meeting, $31,254.29.
Roll Call:
Ayes: Aldermen Tomlin, Francis, Mahin, and Mason, 4.
Nays: None.
Absent: Curry, 1.
Alderman Lowe acting as Mayor Pro Tem did not vote.
Chairman declared motion carried.

R17-14 Alderman Mason moved, seconded by Alderman Francis to approve the bid from IRC, Illinois Road Contractors, of $35,720.00 for the 2017 street maintenance program 17-00000-00-GM maintenance program for Mason City, IL.
Roll Call:
Ayes: Aldermen Tomlin, Francis, Mahin, and Mason, 4.
Nays: None.
Absent: Curry, 1.
Alderman Lowe acting as Mayor Pro Tem did not vote.
Chairman declared motion carried.
BIDS, PETITIONS & COMMUNICATIONS
No citizens addressed the council.

Mayor Pro Tem Lowe announced that a letter from our City Attorney Denise Barr had been read and discussed in executive session at the March 13, 2017 council meeting. This letter asked for a settlement on the O’Hagan properties. The councilmen unanimously agreed to not accept this offer. The attorney has been notified.

Under City Hall concerns:
• A thank you was received from Loretta Snyder for the planter sent to Chub Snyder’s funeral service.
• A training update is attached.
• Elizabeth Harbin will start work on Monday, April 3, 2017. Her work schedule is attached.

Under police concerns:
• San Jose has decided to not sell there used police car.
• The new squad car has a camera bracket to be installed.
• The ’09 squad car is having a light problem. The lights will not shut off.
• The department continues to look for a used car. The police committee will meet to come up with a proposal on the amount to spend.

Under water department concerns:
• Superintendent Dixon contacted HD Supply about our invoices. A credit of about $19,500 will be issued for meters that were not needed.
• The antenna and reading equipment is estimated to cost $52,500. This should be installed in April.
• Clerk Daubs was instructed to send a payment for the amount that was held at the last council meeting, resolution R17-13.
• Progress is going well on the lift station.

The street maintenance project for 2017 was approved per resolution R17-14.
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Mason has received bids for sidewalks that will be discussed at the April 10, 2017 council meeting.

Alderman Mason and Superintendent Dixon are working to have a citywide cleanup May 6th and 13th from 7:00 AM till noon in the waterworks works parking lot as it was done last year. Tires will also be collected. Goodwill will bring their containers but will not collect any electronics.

Electronics may be collected at a later date.

There being no further business, Alderman Francis moved, seconded by Alderman Mason that the regular
meeting adjourn at 7:14 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Bruce A. Lowe, Mayor Pro Tem