Minutes: April 10, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
April 10, 2017 7:00 PM

Call to order by Mayor Charles “Pete” Bowers.

Council members physically present: Bruce Lowe, David Tomlin, Jeff Curry, Scott Francis, Gerald Mahin, and Dan Mason, 6. Also present were City Clerk Karla S. Daubs, City Treasurer Michael R. Griffin, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Police Officer Russell Willis, Elli Johnson, Tina Marie Williamson, Theresa Snyder, Kris M. Boudreau, Elizabeth “Buffy” Harbin, Michele Whitehead, Larry Crossett, and Wendy Martin.

The Chairman declared a quorum present.

Minutes of the March 27, 2017 Regular Scheduled Council Meeting were approved.

The Treasurer’s monthly report was read, approved and ordered filed.

The bills were approved for payment.
PASSAGE OF ORDINANCES AND RESOLUTIONS
R17-15 Alderman Lowe moved, seconded by Alderman Francis to approve that the bills and advanced checks be allowed and warrants drawn for payment with an exception that the CMT, Crawford, Murphy & Tilly payment be held until some research is done.
Roll Call:
Ayes: Aldermen Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

R17-16 Alderman Mason moved, seconded by Alderman Francis to accept the lower bid for sidewalk replacement in the 100 block of South Tonica Street. Janssen Concrete Construction, Inc.’s bid of $13,500 will be paid out of Motor Fuel Tax funds.
Roll Call:
Ayes: Aldermen Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.
BIDS, PETITIONS & COMMUNICATIONS
The new office assistant Elizabeth “Buffy” Harbin was introduced. She started on April 3, 2017.

Elli Johnson requested permission to block off a city block for an event to raise money for St. Jude children’s Research Hospital. Permission was given to hold the 7th annual event on May 13th from 9:30 to 11:00 A.M. Barricades will be provided by the city to block the streets beginning at the Illini Central parking lot, north on Northwest Avenue, east on Walnut, south on Irving, and west on Pine.

Tina Marie Williamson addressed the council to say that Mason City has been selected as part of a community challenge. She represents Elevate Energy, a non-profit company. Three communities will compete for grant money based on a point system. Points will be made by looking for efficiency and lowering use of electricity within Mason City. First place is $15,000. Second and third places are $10,000. This event will start in May.

Theresa Snyder co-owner of the Hideout asked permission to close the alley behind their building for events during the day into the evening on April 22nd, May 6th and 13th, June 24th, and during Prairie Harvest Days. Permission was given.

No other citizens addressed the council.

Mayor Bowers read a proclamation making April “Child Abuse Prevention Month”. April is nationally recognized as Child Abuse Awareness and Prevention Month.

Mayor Bowers asked about tracking the gaming money for special projects. Treasurer Griffin responded that this is done in his monthly report.

Mayor Bowers announced that a promising party is looking at the civic center. He hopes to have more information for the next council meeting.

Michele Whitehead asked permission to apply for a Notary Public for Elizabeth “Buffy” Harbin. Permission was given.

Mayor Bowers received a copy of an Order entering judgement against George Buck that he is in violation of Mason City Ordinance 29-3-10 exhaust vents. On August 18, 2017 at 11:00 am the court will review payment.

Clerk Daubs reported:
• The City has been awarded the IPRF, Illinois Public Risk Fund, Safety and
Educational Grant. We received the maximum amount of $2,862.
• A new IMRF, Illinois Municipal Risk Fund, authorized Agent will need to be appointed to take my place. I have the paperwork in my office. The certification class is Wednesday, April 19, 2017 in Springfield, IL. (Michele Whitehead was asked to attend.)
• Since I am the FOIA, Freedom of Information Act, officer someone will need
to be appointed for this too. This class is done online. (Michele Whitehead volunteered to take this position.)
• All city officials are asked to take the OMA, Open Meetings Act, on-line class.

• I attended the LOCIS User Group meeting on Tuesday, March 28, 2017 in Forsyth. Following is an outline of this meeting.
2017 LOCIS User Group
LOCIS 8 – new web based software
This meeting is a free meeting as part of our membership fee. The new software upgrade to LOCIS 8 is also free. Some highlights:
• On line support available 24/7
• Multiple Meters on one account
• Send boil orders via email or text
• Calculates rates anytime
• More data fields
• Greater search criteria
• Work orders created on line and sent to public works
• Police and waterworks can check addresses from their computers
• Updates automatically
• Shut off letters for handhelds
• Programing can be done for individual entities
• Work can be done from home
Networking with other water clerks:
• Google – IL Dept. of Recovery: Report delinquent bills. They will get payment through tax refunds or wages at no charge to us.
• Rounding up bills and designate difference for “projects”
• Charging for EPA required back flow system (boilers, irrigation, etc.) inspections. Add to rates with no cost to keep track and to charge for inspections done by public works department.

Police concerns: None

Water department concerns: Alderman Lowe stated that a water, sewer, and lights committee meeting has been scheduled for Wednesday, April 12, 2017 at 6:00 P.M. Superintendent Dixon hopes to get the antenna this month for the digital reading system.

Street and Alley concerns: Two bids have been received for a sidewalk project: Janssen Concrete construction and Tim Clark Concrete Construction. The bid was awarded to Janssen Concrete Construction per resolution R17-16.
COMMITTEE REPORTS
None
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Francis scheduled a police committee meeting for Monday, April17, 2017.

Alderman Mahin questioned an invoice from River City Demolition. It showed asbestos abatement and he thought this was incorrect. He will research this.

A city cleanup has been scheduled for Saturday’s May 6 and 13, 2017. All items must be taken to the city lot at 217 North Tonica Street.

There being no further business, Alderman Mason moved, seconded by Alderman Francis, to recess into
Executive Session at 7:43 P.M. to discuss 5 ILCS 120/2 (c) (1) (2), and (21), Personal, Collective Bargaining, and Review of Closed Meeting Minutes.
Roll Call:
Ayes: Alderman Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

During the Executive Session, Alderman Mason moved, seconded by Alderman Francis to recess to
the regular meeting at 8:17 P.M.
Roll Call:
Ayes: Alderman Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

There being no further business, Alderman Francis moved, seconded by Alderman Mason that the regular
meeting adjourn at 8:18 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Charles “Pete” Bowers, Mayor

Minutes ; March 27, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
March 27, 2017 7:00 PM

Call to order by Mayor Pro Tem Bruce A. Lowe.

Council members physically present: Bruce Lowe, David Tomlin, Scott Francis, Gerald Mahin, and Dan Mason, 5. Also present were City Clerk Karla S. Daubs, City Treasurer Michael R. Griffin, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Police Officer Buddy Willis, David Knieriem, Chad Williams, Wendy Martin, and Larry Crossett.

The Chairman declared a quorum present.

Minutes of the March 13, 2017 regular scheduled council meeting, and the March 13, 2017 executive
session meeting were approved.
PASSAGE OF ORDINANCES AND RESOLUTIONS

R17-13 Alderman Francis moved, seconded by Alderman Mahin to make partial payment to HD Supply in the amount that was held at the March 13, 2017 council meeting, $31,254.29.
Roll Call:
Ayes: Aldermen Tomlin, Francis, Mahin, and Mason, 4.
Nays: None.
Absent: Curry, 1.
Alderman Lowe acting as Mayor Pro Tem did not vote.
Chairman declared motion carried.

R17-14 Alderman Mason moved, seconded by Alderman Francis to approve the bid from IRC, Illinois Road Contractors, of $35,720.00 for the 2017 street maintenance program 17-00000-00-GM maintenance program for Mason City, IL.
Roll Call:
Ayes: Aldermen Tomlin, Francis, Mahin, and Mason, 4.
Nays: None.
Absent: Curry, 1.
Alderman Lowe acting as Mayor Pro Tem did not vote.
Chairman declared motion carried.
BIDS, PETITIONS & COMMUNICATIONS
No citizens addressed the council.

Mayor Pro Tem Lowe announced that a letter from our City Attorney Denise Barr had been read and discussed in executive session at the March 13, 2017 council meeting. This letter asked for a settlement on the O’Hagan properties. The councilmen unanimously agreed to not accept this offer. The attorney has been notified.

Under City Hall concerns:
• A thank you was received from Loretta Snyder for the planter sent to Chub Snyder’s funeral service.
• A training update is attached.
• Elizabeth Harbin will start work on Monday, April 3, 2017. Her work schedule is attached.

Under police concerns:
• San Jose has decided to not sell there used police car.
• The new squad car has a camera bracket to be installed.
• The ’09 squad car is having a light problem. The lights will not shut off.
• The department continues to look for a used car. The police committee will meet to come up with a proposal on the amount to spend.

Under water department concerns:
• Superintendent Dixon contacted HD Supply about our invoices. A credit of about $19,500 will be issued for meters that were not needed.
• The antenna and reading equipment is estimated to cost $52,500. This should be installed in April.
• Clerk Daubs was instructed to send a payment for the amount that was held at the last council meeting, resolution R17-13.
• Progress is going well on the lift station.

The street maintenance project for 2017 was approved per resolution R17-14.
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Mason has received bids for sidewalks that will be discussed at the April 10, 2017 council meeting.

Alderman Mason and Superintendent Dixon are working to have a citywide cleanup May 6th and 13th from 7:00 AM till noon in the waterworks works parking lot as it was done last year. Tires will also be collected. Goodwill will bring their containers but will not collect any electronics.

Electronics may be collected at a later date.

There being no further business, Alderman Francis moved, seconded by Alderman Mason that the regular
meeting adjourn at 7:14 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Bruce A. Lowe, Mayor Pro Tem

Minutes: February 27, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
February 27, 2017 7:00 PM

Call to order by Mayor Charles “Pete” Bowers.

Council members physically present: Bruce Lowe, David Tomlin, Jeff Curry, Scott Francis, Gerald Mahin, and Dan Mason, 6. Also present were Mayor Charles “Pete” Bowers, City Clerk Karla S. Daubs, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Police Officer Buddy Willis, Police Officer Billy Williams, Police Officer James Willoby, Larissa Seward, David Knieriem, Wendy Martin, and Larry Crossett.

The Chairman declared a quorum present.

Minutes of the February 13, 2017 regular scheduled council meeting, and the February 15, 2017 streets and
alleys committee meeting were approved.
PASSAGE OF ORDINANCES AND RESOLUTIONS
None
BIDS, PETITIONS & COMMUNICATIONS
Billy Williams addressed the council with concerns about replacing squad cars. One car was totaled in an accident and the other two have high mileage and are not dependable. He feels it doesn’t make since to dump money into repairs. The extended warranties are not covering all the cost of repairs. The department needs a backup plan and equipment that works. We need dependable vehicles. This is public safety as is the building being torn down. Chief Fischer stated that two cars are in the shop. Alderman Curry added that a third car was not meant for patrolling. Alderman Lowe said we need to look at our money.

Larissa Seward, a coordinator for community development with the Prairieland Council asked to speak to the council. They are a not-for-profit organization offering assistant in grant writing and development through tax credits. She spoke of a possible need for senior housing in Mason City. She is not asking for money up front or any type of agreement but would like to know what the City needs. She will try to find a grant for a police car. She left some flyers for the council to review.

No other citizens addressed the council.

Under City Hall concerns:
• Training update (for review) was provided
• Update on a workers compensation claim was provided

Superintendent Dixon said the footings were poured today for the lift station.

Under police concerns Alderman Francis stated that Chief Fischer is getting estimates for a new squad car. The State Police will be filing a report on the accident that totaled our squad car.

Under water department concerns Alderman Lowe reported that National Rodding should be done cleaning the sewers by the end of the week. The water, sewer, lights committee will meet to see how to proceed.
COMMITTEE REPORTS
Alderman Mason stated that the streets and alleys committee met on February 15, 2017 to discuss:
• The truck traffic on North Main Street: The council agreed that Mason County Transfer will only be allowed to run their trucks from route 29 to their business. No trucks are allowed on North Main Street as currently posted.
• Redoing two blocks of South Main Street: This cost would be 70 to 80 thousand payable out of Motor Fuel Tax funds. A decision will be made later about which two blocks to redo.
• Sidewalks uptown: The sidewalk from Coach’s to the doctor’s office on South Tonica Street needs to be replaced.
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Francis scheduled a special council meeting for Monday, March 6, 2017 at 7:00 to discuss the purchase of a new squad car.

Alderman Lowe stated that a water, lights, and sewer committee meeting has been scheduled for Wednesday, March 8, 2017 at 6:00. The committee will look at information received from National Rodding and CMT and their proposed pricing to avoid too much additional cost.

There being no further business, Alderman Lowe moved, seconded by Alderman Francis that the regular
meeting adjourn at 7:40 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Charles “Pete” Bowers, Mayor

Minutes: February 13, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
February 13, 2017 7:00 PM

Call to order by Mayor Charles “Pete” Bowers.

The mayor called a special meeting at 6:30 to discuss the demolition bids. Only one alderman, David Tomlin, was able to attend. At 6:50 Bruce Lowe, Jeff Curry, Scott Francis, and Dan Mason were in attendance. The bids were reviewed by the mayor but the final decision was left to decide during the regular meeting.

The regular began at 7:00 PM.

Council members physically present: Bruce Lowe, David Tomlin, Jeff Curry, Scott Francis, Gerald Mahin, and Dan Mason, 6. Also present were City Clerk Karla S. Daubs, City Treasurer Michael R. Griffin, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Police Officer Buddy Willis, Police Officer James Willoby, Dave Knieriem, Larry Crossett, and Josh Logan with Boy Scouts #189: Carter Logan, James Byrd, Brayden Eairheart, and Caleb Harp.

The Chairman declared a quorum present.

Minutes of the January 23, 2016 Regular Scheduled Council Meeting, the January 23, 2017 Executive Session Meeting, and the February 9, 2017 Police Committee Meeting were approved.

The Treasurer’s monthly report was read, approved and ordered filed.

The bills were reviewed for payment.
PASSAGE OF ORDINANCES AND RESOLUTIONS
R17-07 Alderman Mason moved, seconded by Alderman Lowe to approve that the bills and advanced checks be allowed and warrants drawn for payment.
Roll Call:
Ayes: Aldermen Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

R17-08 Alderman Lowe moved, seconded by Alderman Mason that the demolition of a building located at 117/119 South Main Street be awarded to River City Demolition from Peoria, IL for a fee of $59,800.
Roll Call:
Ayes: Aldermen Lowe, Tomlin, Mahin, and Mason, 4.
Nays: Alderman Curry, 1.
Abstain: Alderman Francis.
Absent: None.
Chairman declared motion carried.
BIDS, PETITIONS & COMMUNICATIONS
No citizens addressed the council.

Mayor Bowers welcomed the Boy Scouts in attendance for joining us.

Clerk Daubs reported:
• There was a State inspection of the elevator 2-8-17; it passed. The necessary paperwork has been mailed to The State Fire Marshal Division of Elevator Safety for the necessary permit. There will be a fee of $75.00.
• I have a letter for the Illinois Liquor Control Commission. The council was asked by the “Hideout” owners and the State Liquor Licensing Department to be notified of the corporate officer changes.
• I was asked about giving away time from an employee that will be retiring next week. He has accumulated time that cannot be paid and will not be used. I contacted our attorney and was told that this can be done but advised that the council set a policy. The council agreed to not allow time to be given away.
• A training update is attached.
• Insurance Audit Services conducted a payroll audit for Worker’s Compensation today.

Police concerns: The committee met on February 9, 2017.

Water department concerns: The mayor stated that a street sweeper may be needed in the near future.

Superintendent Dixon was given permission to get prices for a power washer.

Mayor Bowers went over the ten demolition bids and the response from the city’s liability company. After some discussion a bid was awarded to River City Demolition out of Peoria, IL per resolution, R17-8.
COMMITTEE REPORTS
Alderman Francis stated that the police committee met on February 9, 2017 to discuss a police account, training, school programs, and police vehicles. The committee recommends:
• A training schedule be made
• Earmarking the gaming money for vehicle purchases in both the police and public works departments
• Not purchasing a police vehicle now but financing one in the future
• Keeping all vehicles maintained
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Lowe stated that the sewer cleaning project is done. A special report on how to proceed will be
requested for an additional fee. This was felt necessary so the worst areas could be repaired first before
roots grow back and cause more damage.

Alderman Lowe estimates that it will take two more weeks for all the new water meters to be installed.

Alderman Mason has received an estimate from Mike Pedigo Engineering for resurfacing a two block area
from Jefferson Street to Court Street for seventy to eighty thousand dollars. He scheduled a streets and
alleys committee meeting for Wednesday, February 15, 2017 at 7:00.

There being no further business, Alderman Lowe moved, seconded by Alderman Curry that the regular
meeting adjourn at 7:40 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Charles “Pete” Bowers, Mayor

Minutes: January 23, 2017

Regular Meeting City Council
City Council Chambers
145 South Main Street
Mason City, Illinois
January 23, 2017 7:00 PM

Call to order by Mayor Charles “Pete” Bowers.

Council members physically present: Bruce Lowe, David Tomlin, Jeff Curry, Scott Francis, Gerald Mahin, and Dan Mason, 6. Also present were Mayor Charles “Pete” Bowers, City Clerk Karla S. Daubs, City Treasurer Michael R. Griffin, Superintendent of Public Works Wayne Dixon, Police Chief Jack Fischer, Chad Cleary, Ben McCormick, Police Officer Buddy Willis, Jim Miller, Melvin Anderson and wife, Rachel Butler, Police Officer Billy Williams, City Attorney Denise Barr, Toby Skaggs, and Larry Crossett.

The Chairman declared a quorum present.

Minutes of the January 9, 2017 streets and alleys committee meeting, the January 9, 2017 regular scheduled
council meeting, the January 9, 2017 executive session meeting, and the January 18, 2017 police committee
meeting were approved.
PASSAGE OF ORDINANCES AND RESOLUTIONS
R17-05 Alderman Lowe moved, seconded by Alderman Francis to have City Attorney Denise Barr start proceedings to research and file a complaint on the property at 302 East High Street owned by David and Nancy Coulter.
Ayes: Aldermen Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

R17-06 Alderman Francis moved, seconded by Alderman Lowe to make needed repairs to the 2012 squad car.
Ayes: Aldermen Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.
BIDS, PETITIONS & COMMUNICATIONS
Jim Miller addressed the council on behalf of the Fall Festival Committee. He announced that the car show promoted by Buddy and Barb Willis will be in conjunction with the Fall Festival this September. They are hoping to draw more people for the event. Buddy Willis was given permission to block the 100 and 200 blocks of East Pine Street and the 100 block of North Tonica Street for the car show as done in the past.

No other citizens addressed the council.

Superintendent of Public Works Wayne Dixon introduced his two new employees: Chad Cleary and Ben McCormick.

A list of the 2016 building permits was provided by Nathan List, Mason City Zoning Administrator, for the council’s review. A copy of this list will be sent to the county assessor’s office, posted on the city hall bulletin board and kept on file in the clerk’s office.

Mayor Bowers asked Attorney Barr to address the council with an update on the Coulter property. She stated that ordinance violations have been given and fines are being paid but this does not alleviate the problem. We can go another way. Back taxes are currently owed. A complaint can be filed and others can be involved. There needs to be a clear deed as there may be a potential buyer. The City could obtain the property. The council approved having the city attorney file a complaint, resolution R17-05.

Mayor Bowers asked the council to consider improvements on Main Street. There are pot holes appearing. It was suggested that one block be repaired at a time using the motor fuel tax funds.

Under City Hall concerns:
• Clerk Daubs asked the council to complete the “Statement of Economic Interests” form received from the county clerk and return them to her to mail back to the court house.
• 2016 Ordinances & Resolutions: a reference for next year was provided.
• 2017 Full Time Employee Benefits – prepared for the auditors was provided
• Training update (for review) was provided
• Update on a workers compensation claim was provided

Under water department concerns Alderman Lowe reported that National Rodding should be done cleaning the sewers by the end of the week. The water, sewer, lights committee will meet to see how to proceed.
COMMITTEE REPORTS
Alderman Francis stated that the police committee met on January 18, 2017 to discuss various needs:
• The 2012 squad car needs repair. This was approved per resolution, R17-06.
• The 2009 squad car needs to be replaced. Chief Fischer is looking at prices.
• A suggestion was made to have Guy Wands look at all the squad cars.
• The department would like to update their radios to digital like the county uses. This would be for four mobiles and six portables for $7,490.
• Extended warranties for the cars are to be reviewed.
STATEMENTS BY COUNCIL OF GENERAL CONCERN
Alderman Lowe reported that the automatic metering system installation may start the second week in February.

Ten bids were opened for the Main Street demolition project as follows:

01-23-2017 Demolition Bid Tabulations 117/119 S. Main St. Mason City, IL

Advance Demolition East Peoria, IL 37,500.00
Hood Demolition Rushville, IL 42,000.00
Mexus Industrial Group Springfield, IL 48,985.00
FUQUA Excavating Rushville, IL 54,950.00
River City Demolition Peoria, IL 59,800.00
Tom Burgess Wrecking Springfield, IL 58,000.00/63,800.00 with Bond
Anderson Backhoe Service, IL Decatur, IL 65,000.00
Neidig Excavating Astoria, IL 82,414.27
Joe Coleman Salvage & Demolition, Pana, IL 102,075.00
Alpha Yield Systems New Holland, IL 286,070.00

No action was taken. The bids will be reviewed and action taken at the next council meeting on February 13, 2017.

There being no further business, Alderman Mason moved, seconded by Alderman Lowe, to recess into
Executive Session at 7:50 P.M. to discuss 5 ILCS 120/2 (c) (12), Litigation.
Roll Call:
Ayes: Alderman Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

During the Executive Session, Alderman Lowe moved, seconded by Alderman Mason to recess to
the regular meeting at 8:01 P.M.
Roll Call:
Ayes: Alderman Lowe, Tomlin, Curry, Francis, Mahin, and Mason, 6.
Nays: None.
Absent: None.
Chairman declared motion carried.

The regular meeting resumed at 8:01 P.M.

A part-time office position ad will be run in the Banner Times for the next two weeks.

There being no further business, Alderman Lowe moved, seconded by Alderman Mason that the regular
meeting adjourn at 8:10 PM.

__________________________________ __________________________________
Karla S. Daubs, RMC, City Clerk Charles “Pete” Bowers, Mayor

1 2 3 4 18