Oct 23rd 2017 regular council minutes

Regular Meeting City Council

City Council Chambers

Mason City, IL 62664

October 23rd, 2017 7:00 P.M.

 

Call to order by Mayor Bruce Lowe.

 

Council members physically present were alderman Scott Francis, Gerald Mahin, Dan Mason, John Dodson, Jim Miller. Also present were Michael R. Griffin City Treasurer, Michele Whitehead City Clerk, Chief Adam Anderson, and Larry Crossett. Alderman Mike Kirby was absent.

 

The Chairman declared a quorum present.

Minutes of the October 9th, 2017 regular and executive session meetings were approved.

 

It was decided that there will be a public hearing for vacating alleyways at 6:45 p.m. November 13th, 2017.

Alderman Miller reported that the sidewalk repair on the Northwest corner of Main & Chestnut should begin soon.

 

PASSAGE OF ORDINANCES AND RESOLUTIONS

R17-60 Alderman Francis moved, seconded by Alderman Mahin, that there would be no compensation to the Police officers for treatment of their homes or personal property do to a pest issue.

Roll Call:

Ayes: Alderman Dodson, Miller, Francis, Mahin, Mason, 5.

Nays: None

Absent: Alderman Kirby.

Chairman declared motion carried.

 

R17-61 Alderman Dodson moved, seconded by Alderman Mason to begin eviction proceedings if the deposit is not received by the intended purchaser of the Civic Center by 4:00 P.M. October 24th, 2017.

Roll Call:

Ayes: Alderman Dodson, Miller, Francis, Mahin, Mason, 5.

Nays: None

Absent: Alderman Kirby

Chairman declared motion carried.

 

 

There being no further business, Alderman Francis moved, seconded by Alderman Miller to recess into executive session at 7:08 P.M. to discuss 5ILCS 120/2 ( c ) (1) (6) Personnel, property.

Roll Call:

Ayes: Alderman Dodson, Miller, Francis, Mahin, and Mason.

Nays: None

Absent: Alderman Kirby

Chairman declared motion carried.

 

There being no further business, Alderman Dodson moved, seconded by Alderman Mason to recess back into the regular meeting.

 

 

There being no further business, Alderman Miller moved, seconded by Alderman Francis to adjourn the meeting at 7:18 P.M.

 

 

__________________________________                                 ____________________________

Michele L. Whitehead, City Clerk                                                         Bruce Lowe, Mayor

 

 

October 9, 2017 minutes

Regular Meeting City Council

City Council Chambers

145 South Main Street

Mason City, Illinois

October 9 2017 7:00 P.M.

 

Call to order by Mayor Bruce Lowe.

 

Council members physically present: Mike Kirby, John Dodson, Jim Miller, Scott Francis, Gerald Mahin, and Dan Mason, 6.   Also present were Mayor Bruce Lowe, Clerk Michele Whitehead, Treasurer Michael Griffin, Superintendent Wayne Dixon, Chief Adam Anderson, Billy Williams, Brenden Williams, Vance Hatfield and David Knieriem.

 

The Chairman declared a quorum present.

 

Minutes of the September 25th regular and executive session meetings were approved.

 

The Treasurer’s report was approved, read, and ordered filed.

 

 

Vance Hatfield addressed the Council regarding his father’s property located at 704 S. Main. The house is in an advanced state of deterioration and Vance’s father is not in good health. Mr. Hatfield was inquiring as to what is required to put a small trailer on the lot for his father to live in. The council explained some of the requirements regarding trailers and asked Mr. Hatfield to follow up with the city building administrator Frank McMahan if they decided to pursue the matter.

 

Dave Knieriem attended the meeting to go over some paperwork he submitted to the Council regarding vacating alleyways. The Council decided to send this on to the City Attorney for review, the matter was tabled until a future meeting.

 

Superintendent Wayne Dixon addressed the Council regarding various water department issues. Well 6 will need cleaning next spring.

 

The Sewer Maintenance Bid was awarded to Insituform in the amount of $307,000.

 

There are three fire hydrants that still need repaired. The Cost will be around $23,700. The Council approved the expenditure.

 

Superintendent Dixon also talked about manhole rehab. There are approximately 305 manholes, Midwest Water Group surveys the manholes with sub foot accuracy. The cost would be $37, 575.00. The city can also GPS the manholes for an additional $10.00 per manhole, bringing the cost to $40,625.00. The City approved the expenditure to have the manholes surveyed and GPS location.

 

Alderman Miller informed the Council that he received notification from the State of Illinois that the speed limit on East Chestnut would not change per the State.

 

Chief Anderson spoke briefly about a field training program he would like to implement in the future.

 

Mayor Lowe read a thank you note from the Fall Festival Committee.

 

PASSAGE OF ORDINANCES AND RESOLUTIONS

R17-56 Alderman Miller moved, seconded by Alderman Kirby to approve the bid awardment for the Sanitary Sewer Project to Insituform in the amount of $307,000.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason 6.

Nays: None

Chairman declared motion carried.

 

R17-57 Alderman Miller moved, seconded by Alderman Mason that the bills and advanced checks be allowed and warrants drawn for payment.

Roll Call:

Ayes:     Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason (6).

Nays:     None

Chairman declared motion carried.

 

R17-58 Alderman Miller, seconded by Aldeman Mason that the 3 remaining fire hydrants be replaced at a cost of $23,700.

Roll Call:

Ayes:   Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason, (6).

Nays:   None

Chairman declared motion carried.

 

R17-59 Alderman Dodson moved, seconded by Alderman Kirby to approve hiring Midwest Water Group to survey the manholes at a cost of $37,575 -$40,625.00.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason, (6).

Nays: None

Chairman declared motion carried.

 

There being no further business, Alderman Francis moved, seconded by Alderman Miller to recess into executive session at 7:25 P.M. to discuss 5ILCS 120/2 ( c ) (1) (6) Personnel, property.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason.

Nays: None

Chairman declared motion carried.

 

 

During the executive session, Alderman Miller moved, seconded by Alderman Francis to recess to the regular meeting at 7:46P.M.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason, 6.

Nays: None

Chairman declared motion carried.

 

During the regular meetng, Alderman Kirby moved seconded by Alderman Mason to recess into a 2nd executive session at 7:47 P.M. to discuss 5ILCS 120.2 (c)(1) (6), property.

Roll Call:

Ayes: Aldeman Kirby, Dodson, Miller, Francis, Mahin, and Mason 6.

Nays: None

Chairman declared motion carried.

 

During the executive session, Alderman Miller, moved seconded by Alderman Mason to recess back into the regular meeting at 7:59 P.M.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason, 6.

Nays: None

Chairman declared motion carried.

 

There being no further business, Alderman Francis moved, seconded by Alderman Kirby that the regular meeting adjourn at 8:01 P.M.

 

 

 

________________________________                                     ________________________________

Michele L. Whitehead, City Clerk                                                               Bruce A. Lowe, Mayor

September 25, 2017 regular minutes

Regular Meeting City Council

City Council Chambers

145 South Main Street

Mason City, Illinois

September 25th, 2017 7:00 P.M.

 

Call to order by Mayor Bruce Lowe.

 

Council members physically present: Mike Kirby, John Dodson, Jim Miller, Scott Francis, Gerald Mahin, and Dan Mason, 6.   Also present were Mayor Bruce Lowe, Clerk Michele Whitehead, Treasurer Michael Griffin, Superintendent Wayne Dixon, Chief Adam Anderson, Frank McMahan, Luella Willis, Wendy Martin and Larry Crossett.

 

The Chairman declared a quorum present.

 

Minutes of the September 11 2017 regular and executive session Council meetings were approved.

 

Luella Willis addressed the Council regarding her tree stump being ground. The Council informed her that stump grinding would begin soon.

 

Zoning Administrator Frank McMahan informed the Council that the Zoning Board did recommend a variance for Brice and Mary Devore at their property located at 524 S. Logan. The Council approved the variance.

 

The Council received a hand out from Dave Knieriem regarding vacating of alleyways. The Council recommends contacting the zoning board for input and also verifying that there are no utility right of ways. This matter was tabled until the October 9th, 2017 regular meeting.

 

Alderman Miller informed the Council that it would cost $4500.00 to have all of the stumps ground in town. The Council approved the expenditure.

 

Alderman Miller also informed the Council that he had received two bids for the sidewalk on the northwest corner of Main & Chestnut.   Janssen Construction quoted $21,000 and Tim Clark Construction quoted $18,320. The Council approved hiring Tim Clark to do the sidewalk work. It was also decided to remove the trees in that block of the sidewalk.

 

Chief Anderson received permission from the Council to offer the Fire department some old light bars that the Police Department is no longer using.

 

Passage of Ordinances and Resolutions

 

R17-52 Alderman Mason moved, seconded by Alderman Francis to grant a variance #99 to Brice and Mary Devore.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin and Mason (6).

Nays: None

Chairman declared motion carried.

 

R17-53 Alderman Kirby moved, seconded by Alderman Francis to hire Randy’s tree service for $4500.00 to do the stump grinding and haul away.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason (6)

Nays: None

Chairman declared motion carried.

 

R17-54 Alderman Mason moved seconded by Alderman Kirby to remove the trees along the block of sidewalk on the Northwest corner of Main & Chestnut for sidewalk repair.

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin and Mason (6).

Nays: None

Chairman declared motion carried.

 

R17-55 Alderman Miller moved, seconded by alderman Mason to hire Tim Clark to do the sidewalk repair on the Northwest corner of Main & Chestnut.

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin and Mason. (6).

Nays: None

Chairman declared motion carried

 

There being no further business, Alderman Francis moved, seconded by Alderman Miller to recess into executive session at 7:20 P.M. to discuss 5ILCS 120/2 ( c) (1) (6) Personnel, property.

Roll Call:

Ayes:   Alderman Kirby, Dodson, Miller, Francis, Mahin, and Mason (6)

Nays:   None

Chairman declared motion carried.

 

During the executive session, Alderman Miller moved, seconded by Alderman Francis to recess to the regular meeting at 7:59 P.M.

Roll Call:

Ayes: Alderman Kirby, Dodson, Miller, Francis, Mahin and Mason (6).

Nays: None

Chairman declared motion carried.

 

There being no further business, Alderman Miller moved, seconded by Alderman Mason that the regular meeting adjourn at 8:00 P.M.

 

 

 

_________________________________                                         _________________________________

Michele L. Whitehead, City Clerk                                                               Bruce A. Lowe, Mayor

 

 

September 11, 2017 minutes

Regular Meeting City Council

City Council Chambers

Mason City, Illinois 62664

September 11, 2017 7:00 P.M.

 

Call to order by Mayor Bruce Lowe.

 

Council members physically present were Aldermen Scott Francis, Gerald Mahin, Dan Mason, Mike Kirby, and Jim Miller. Alderman Dodson was absent. Also present were Treasurer Michael R. Griffin, City Clerk Michele Whitehead, Superintendent Wayne Dixon, Chief Adam Anderson, Ben Nannen Sr, Ben Nannen , Wendy Martin, and Larry Crossett.

 

The Chairman declared quorum present.

 

Minutes of the August 28th regular and executive session meetings were approved.

 

The Treasurer’s report was approved, read and ordered filed.

 

Ben Nannen Sr, and his son, Ben Nannen, doing business as The Bluff, approached the Council requesting a liquor license and gaming license. They have purchased Coach’s Bar and will be taking ownership soon. The Council granted the Nannen’s request for a liquor and gaming license.

 

The Council again discussed the Park District’s request in regards to the sewer charge on the water bill. After much discussion, the Council agreed the pool is a benefit to the Community and needs to be supported, the Council decided to give a credit for the amount of the sewer charges for this year. The credit will be put on the Pool’s bill for next year. The Council stressed that this would be re-evaluated every year.

 

Sidewalk repair was again discussed, as well as ornamental lighting. Alderman Miller is researching both of these issues.

 

City Clerk Whitehead informed the Council that Sensus training for the new metering system was completed and the system has many advantages. She invited the Council members to stop in the office and learn about the new system.

 

Chief Anderson also invited the Council members to ride along with the Police department sometime if they are interested.

 

Alderman Miller stated that he is working with the State regarding changing the speed limit on Chestnut Street aka Rt 10. There have been citizen requests to change the speed limit to 30 mph all the way down Chestnut towards Lincoln.

 

PASSAGE OF ORDINANCES AND RESOLUTIONS

 

R17-49 Alderman Miller moved, seconded by Alderman Kirby to approve that the bills and advanced checks be allowed and warrants drawn for payment.

Roll Call:

Ayes:       Alderman Kirby, Miller, Francis, Mahin, and Mason. 5

Nays:       None

Absent:   Dodson, 1

Chairman declared motion carried.

R17-50 Alderman Miller moved, seconded by Alderman Francis that a liquor license and gaming license be issued to Ben Nannen Sr, and Ben Nannen dba The Bluff.

Roll Call:

Ayes:   Alderman Kirby, Miller, Francis, Mahin, and Mason, 5.

Nays:   None

Absent: Dodson, 1.

Chairman declared motion carried.

 

R17-51 Alderman Francis moved, seconded by Alderman Miller to credit the Memorial Pool sewer charge towards the 2018 swim season water bill.

Roll Call:

Ayes:     Alderman Kirby, Miller, Francis, Mahin, and Mason, 5.

Nays:     None

Absent:   Dodson, 1

Chairman declared motion carried.

 

There being no further business, Alderman Francis moved, seconded by Alderman Mason to recess into executive session at 7:17 to discuss 5ILCS 120/2 (C)(1) (6) Personnel, Property.

Roll Call:

Ayes:   Alderman Kirby, Miller, Francis, Mahin, and Mason, 5.

Nays:   None

Absent: Dodson, 1.

Chairman declared motion carried.

 

During the executive session, Alderman Miller moved, seconded by Alderman Francis to recess to the regular meeting at 7:26 P.M.

Roll Call:

Ayes: Alderman Kirby, Miller, Francis, Mahin, and Mason, 5.

Nays: None

Absent: Dodson, 1

Chairman declared motion carried.

 

There being no further business, Alderman Miller moved, seconded by Alderman Mason that the regular meeting adjourn at 7:27 P.M.

 

 

 

_________________________________                             ____________________________________

Michele L. Whitehead, City Clerk                                                     Bruce A. Lowe, Mayor

August 28, 2107 min

Regular Meeting City Council

City Council Chambers

Mason City, IL 62664

August 28th, 2017 7:00 P.M.

 

Call to order by Mayor Bruce Lowe.

 

Council members physically present were Aldermen Scott Francis, Gerald Mahin, Dan Mason, and Mike Kirby. Aldermen Dodson and Miller were absent. Also present were Treasurer Michael R. Griffin, City Clerk Michele Whitehead, Superintendent Wayne Dixon, and Chief Adam Anderson, Russ Harris, Danny Fletcher, and Larry Crossett.

 

The Chairman declared quorum present.

 

Minutes of the August 14th, 2017 regular Council meeting were approved.

 

Danny Fletcher and Russ Harris addressed the Council regarding the sewer charge for the Memorial Pool water bill. They asked if there was any way there could be a discount or no charge for the sewer portion of the water bill. This would help the park district’s financial situation and help to keep cost down for admittance to the pool. The Council will take the matter under consideration and address it again at a future Council meeting.

 

Mayor Lowe read a request from Coach’s Bar to have a street dance/band during the Fall Festival. The dance would be fenced off in front of the Bar. Permission was granted.

 

Alderman Francis reported the new Police vehicle had arrived and it will be marked within the next few weeks.

 

Chief Anderson informed the Council there will be a rapid deployment training held in Mason City sometime in March 2018. Several local, county, and state agencies will be involved in the training.

 

After review of a CMT bill held out for payment at the August 14th meeting, the Council voted to proceed with payment of the bill.

 

PASSAGE OF ORDINANCES AND RESOLUTIONS

 

R17-47 Alderman Kirby moved, seconded by Alderman Mason to allow Coach’s to hold a street dance during the Fall Festival. Saturday September 16th, 2017.

Roll Call:

Ayes: Alderman Francis, Mahin, Mason, Kirby. (4)

Nays: None

Absent: Dodson, Miller (2)

Chairman declared motion carried.

 

R17-48 Alderman Mason, seconded by Alderman Kirby to issue the payment to CMT that was withheld at the August 14, 2017 Council meeting.

Roll Call:

Ayes: Alderman Francis, Mahin, Mason, Kirby. (4)

Nays: None

Absent: Alderman Dodson, Miller (2)

Chairman declared motion carried.

 

BIDS, PETITIONS, & COMMUNICATIONS

 

Alderman Mason moved, seconded by Alderman Francis to recess into Executive Session at 7:18 to discuss 5ILCS (1) (6) Personnel, Property.

Roll Call:

Ayes: Alderman Francis, Mahin, Mason, Kirby. (4).

Nays: None

Absent: Alderman Dodson, Miller (2).

Chairman declared motion carried.

 

Alderman Mason moved, seconded by Alderman Francis to recess back into to the regular council meeting at 7:27 P.M.

Roll Call:

Ayes: Alderman Francis, Mahin, Mason, Kirby. (4).

Nays: None

Absent: Aldermen Dodson, Miller (2)

Chairman declared motion carried.

 

There being no further business, Alderman Mason, seconded by Alderman Mahin that the regular meeting adjourn at 7:28 P.M.

 

 

 

 

 

______________________________________                       ____________________________________

Michele L. Whitehead, City Clerk                                                       Bruce A. Lowe, Mayor

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